Who are we?
We are Alba Bank our Company Registration number is SC586124, and our Head Office address is Redwood House, 5 Redwood Crescent, Peel Park, Glasgow, G74 5PA.
What is this notice for?
Alba Bank collects and processes personal data relating to all its employees to manage the employment relationship. Alba Bank is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations.
This privacy notice describes how Alba Bank collect and use personal information about you during and after your working relationship with us, in accordance with the UK General Data Protection Regulation (UK GDPR).
In this notice Alba Bank provide examples of how personal data is collected and how it is used. You can contact our Data Protection Officer if you have any questions about this notice, would like further information about the points raised or to exercise any of your rights.
This Privacy Notice applies to all job applicants and candidates as you go through the recruitment process, and we encourage you to read this notice carefully. Should you be successful in your application for a role at Alba Bank, our separate Employee Privacy Notice shall apply.
Alba Bank is a data controller, which means we are responsible for deciding how we hold and use personal information about you. This notice explains to you what decisions we have taken in relation to that information.
Alba Bank have appointed a Data Protection Officer (DPO) to oversee compliance with this privacy notice. If you have any questions about this privacy notice or how we use your personal information, please contact the Alba Data Protection Officer (DPO).
Alba Bank collects and processes a range of information about you, which includes:
Alba Bank collects this information from a variety of sources, including:
Alba Bank collects and processes your data for a number of purposes and where we have a legal basis to do so, as follows, to:
Where Alba Bank processes special categories of your personal data, such as information about ethnic origin, sexual orientation, religion, or belief, this is done only for the purposes of equal opportunities monitoring. Any data Alba Bank uses for this purpose is anonymised or collected with your express consent, which can be withdrawn at any time by contacting our Data Protection Officer. You are entirely free to decide whether to provide such data and there are no consequences for failing to do so.
Your information may be shared internally within the company for the purposes of the recruitment process. This includes members of the HR team, interviewers involved in the recruitment process, and managers in the business area with a vacancy.
Alba Bank will not share your data with third parties, unless your application for employment is successful and an offer of employment is made. We will then share your data with former employers in order to obtain references and with selected third parties in order to carry out background checks.
In addition, Alba Bank may need to share your personal information with a regulator or otherwise to comply with the law.
Alba Bank takes the security of your data very seriously. Alba Bank applies appropriate technical and organisational measures, which include our policies and controls, to ensure your data kept secure, accurate and, only used by the people and for the purpose for which it was collected.
All third-party providers who process your personal data on behalf of Alba Bank are subject to similar stringent requirements as Alba Bank, to ensure the safety and security of your data.
If you apply, are recommended or put forward by a third party for an advertised role but following the assessment process you are unsuccessful, Alba Bank will hold your data on file for 12 months. At the end of that period, your data is deleted or destroyed (unless we need to retain it for longer to exercise or defend any legal claims).
Any speculative applications for roles, or unsolicited CVs that are sent to Alba Bank will be deleted, unless taken forward for role, where they will be treated as described above.
If your application for employment is successful, personal data gathered during the recruitment process will be transferred to your personnel file and retained during your employment. The periods for which employee data is held will be provided to you in a separate privacy notice.
As a data subject, you have a number of rights under UK GDPR:
If you would like more information or would like to exercise any of these rights, please contact the Alba Data Protection Officer (DPO).
Certain information must be provided to enable Alba Bank to consider your application as part of the recruitment process and determine your suitability for the role you have applied for. If you do not provide information this will hinder Alba Bank’s ability to assess your application fully.
If you are unhappy with how we have handled your personal information, you can contact our Data Protection Officer.
If you believe that Alba Bank has not complied with your data protection rights, and you are not satisfied with our response or actions you can complain to the Information Commissioner’s Office. You can call their helpline on 0303 123 1113, or you can visit their website (www.ico.org.uk) for information on how to make a data protection complaint.